Open Competition for the Supply of Video Production and Support Services at Conferring Ceremonies 504

Conferring ceremonies are a key milestone in Maynooth University’s academic calendar and are of

Open Competition for the Supply of Video Production and Support Services at Conferring Ceremonies 504

Maynooth University

## Summary Maynooth University is procuring video production and support services for its annual conferring ceremonies. The contract covers the capture and delivery of high-quality video content for approximately 4,000 graduates across multiple sessions over a five-year period.

## Scope & Deliverables - Video production and projection services for on-campus conferring ceremonies. - Coverage of ceremonies held in September (12 sessions), October (5 sessions), and March (4 sessions). - High-standard capture for both in-person audiences and remote viewers. - Support services during the presentation of parchments and faculty seating arrangements.

## Key Requirements - Eligibility and selection criteria details are located in the Procurement Document (source not fully detailed in notice). - Must comply with grounds for exclusion as specified in the Procurement Document. - No strategic procurement aims or reserved participation status. - Experience in live event video production and projection is implied by the scope.

## Commercials & Timeline - Estimated value: €600,000 (excluding VAT). - Contract duration: 60 months. - Submission deadline: Friday, June 5, 2026, at 12:00 IST. - No framework agreement or Dynamic Purchasing System applies.

## How to Bid - Submission method: Via the eTenders portal (https://www.etenders.gov.ie/epps/cft/viewTenders.do?resourceId=7952252). - Language: English. - Key documents: Prepare the full tender response as detailed in the Procurement Document.

## Bid Considerations - High Volume Requirement: The bidder must manage significant logistical complexity, covering roughly 21 sessions over 8 days across three academic terms annually. - Long-Term Commitment: The 60-month duration offers stable revenue but requires sustained operational capacity and resource planning. - Technical Standards: Success depends on delivering high-quality video for both physical and remote audiences, necessitating robust technical expertise. - Open Procedure: As an open competition, expect significant competition; ensure strict adherence to all exclusion and selection criteria in the Procurement Document.

Open procedure. Any interested supplier may submit a tender. There is no shortlisting stage — all compliant bids received by the deadline are evaluated against the published award criteria. It is the most common route for Irish public contracts and is open to SMEs and new entrants.

Maynooth University has 40 tender(s) tracked on TenderScout, of which 4 are currently open. On the EU TED record this buyer has awarded 100 contract(s) worth around €119,345,094.

Recent awarded suppliers include Catalysto Ltd, Mitchell Kane, Red&Grey, Zinc Design Consultants, Maynooth University.