Request for Tender for a Class Timetabling, Exam Scheduling and Room Booking system is required
Education Procurement Service (EPS)
## Summary The Education Procurement Service (EPS) is procuring a comprehensive software solution for class timetabling, exam scheduling, and room booking for the University of Limerick (UL). This open tender targets providers capable of delivering integrated academic management systems.
## Scope & Deliverables - Class timetabling software - Exam scheduling functionality - Room booking system - Integration with existing university infrastructure - Implementation and support services
## Key Requirements - Eligibility: Open to all qualified suppliers. - Qualifications: Proven experience in higher education software solutions. - Certifications: Standard industry certifications for software providers. - Experience: Demonstrated track record in delivering similar systems to universities.
## Commercials & Timeline - Estimated value: €1,444,000.00 - Submission deadline: Fri Aug 15 12:00:00 IST 2025 - Contract duration: Not stated - Framework/DPS: Not stated
## How to Bid - Submission method: Electronic submission via the EPS portal. - Languages: English. - Key documents to prepare: Technical proposal, financial bid, company credentials, and relevant case studies.
## Bid Considerations - This tender suits established software vendors with specific expertise in higher education administrative systems. - Opportunity exists to secure a significant contract with a major Irish university, offering potential for long-term engagement and system upgrades. - Risks include high competition from specialized ed-tech firms and the complexity of integrating with legacy university systems. - Suppliers must ensure strict adherence to the August 15 deadline and detailed technical specifications to remain competitive.
Open procedure. Any interested supplier may submit a tender. There is no shortlisting stage — all compliant bids received by the deadline are evaluated against the published award criteria. It is the most common route for Irish public contracts and is open to SMEs and new entrants.
Education Procurement Service (EPS) has 125 tender(s) tracked on TenderScout, of which 12 are currently open. On the EU TED record this buyer has awarded 400 contract(s) worth around €621,741,245.
Recent awarded suppliers include Access Earth, Beir Buaidh Limited, Bio-Sciences Ltd, Illumina Cambridge Ltd, GEA Process Technologies Ireland Ltd..
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