IT3706C RFT for the Provision of a Time and Attendance Solution within a Software as a Solution (Saas) for the Education Shared Business Services (ESBS)

The Education Shared Business Services (ESBS) is the service provider to The Department of Further

IT3706C RFT for the Provision of a Time and Attendance Solution within a Software as a Solution (Saas) for the Education Shared Business Services (ESBS)

Education Procurement Service (EPS)

## Summary The Education Shared Business Services (ESBS) is seeking a Time and Attendance Solution within a Software as a Service (Saas) model for 16 ETBs. The estimated value of the contract is €7,000,000 over 6 years.

## Scope & Deliverables * Provision, configuration, customisation, implementation, and on-going maintenance and support of a T&A Solution * Recording of T&A information from different sources * Ability to assign different User Types * Generation of clock card numbers for posting to associated systems * Application of specific multi-tiered business rules * Automation of the setup of Centres * Integration with external systems via APIs and/or secure file transfer mechanisms

## Key Requirements * Eligibility: Economic operators (Tenderers) must be eligible to participate in this procurement. * Qualifications: Tenderers must have relevant experience and qualifications in providing software-related services, specifically Time and Attendance Solutions. * Certifications: Not stated. * Experience: Tenderers must have experience in implementing and supporting similar solutions.

## Commercials & Timeline * Estimated value: €7,000,000 over 6 years (with possible extensions of up to 3 years). * Submission deadline: Friday, July 31st, 2026 at 14:00 IST. * Contract duration: 6 years (with possible extensions).

## How to Bid * Submission method: Tenderers must submit their tenders electronically through the eTenders website. * Languages: English only. * Key documents to prepare: + Tender Response and Project Description (Appendix 1) + Pricing Schedule (Appendix 2) + Tenderer's Statement (Appendix 3)

## Bid Considerations * This contract may suit companies with experience in providing software-related services, specifically Time and Attendance Solutions. * Opportunities: The contract has a high estimated value and a long duration, which could provide a stable revenue stream for the successful bidder. * Risks: + The contract is subject to possible extensions of up to 3 years, which may impact the bidder's workload and resources. + The Contracting Authority reserves the right to request additional functionality or enhancements during the contract term.

Open procedure. Any interested supplier may submit a tender. There is no shortlisting stage — all compliant bids received by the deadline are evaluated against the published award criteria. It is the most common route for Irish public contracts and is open to SMEs and new entrants.

Education Procurement Service (EPS) has 125 tender(s) tracked on TenderScout, of which 11 are currently open. On the EU TED record this buyer has awarded 400 contract(s) worth around €621,741,245.

Recent awarded suppliers include Access Earth, Beir Buaidh Limited, Bio-Sciences Ltd, Illumina Cambridge Ltd, GEA Process Technologies Ireland Ltd..