Specialist Technical Support for the audio-visual, recording, streaming and media production requirements of special events hosted in (or by) the University

Specialist Technical Support for the audio-visual, recording, streaming and media production requirements of special events hosted in (or by) the University

University of Galway (ID 1400)

## Summary The University of Galway is seeking a Specialist Technical Support provider for audio-visual, recording, streaming and media production requirements of special events hosted in or by the university.

## Scope & Deliverables * Provide specialist technical support for corporate public proceedings (physical, virtual, and hybrid formats) * Provide specialist technical support for high-profile public proceedings (physical, virtual, and hybrid formats) * Meet all audio-visual, recording, streaming and media production requirements of special events hosted in or by the university

## Key Requirements * Eligibility: Tenderers must be a company registered in Ireland or another EU member state * Qualifications: + Relevant experience in providing specialist technical support for corporate public proceedings and high-profile public proceedings + Ability to meet all audio-visual, recording, streaming and media production requirements of special events hosted in or by the university * Certifications: Not stated

## Commercials & Timeline * Estimated value: €2,750,000 (excluding VAT) * Submission deadline: 12:00 noon on 19 August 2026 * Contract duration: 8 years * Framework/DPS: Multi-party framework agreement with two lots

## How to Bid * Submission method: eTenders only * Languages accepted: English * Key documents to prepare: + Tender Response Documents (Appendix 2, Appendix 2A and/or Appendix 2B, Appendix 3A and/or 3B Pricing as appropriate) + Other documents provided by the Contracting Authority

## Bid Considerations * This tender may suit companies with experience in providing specialist technical support for corporate public proceedings and high-profile public proceedings. * Opportunities: + Long-term contract (8 years) with an estimated value of €2,750,000 (excluding VAT) + Potential to provide services for various special events hosted in or by the university * Risks: + High competition due to the open tender procedure + Need to meet all audio-visual, recording, streaming and media production requirements of special events hosted in or by the university

Open procedure. Any interested supplier may submit a tender. There is no shortlisting stage — all compliant bids received by the deadline are evaluated against the published award criteria. It is the most common route for Irish public contracts and is open to SMEs and new entrants.

University of Galway (ID 1400) has 74 tender(s) tracked on TenderScout, of which 2 are currently open. On the EU TED record this buyer has awarded 179 contract(s) worth around €164,609,233.

Recent awarded suppliers include Ekco Security Limited, Havas Media, Vision ERP, Cloud9 Software BV, Auga Technologies Limited.