Specialist Technical Support for the audio-visual, recording, streaming and media production requirements of special events hosted in (or by) the University

Specialist Technical Support for the audio-visual, recording, streaming and media production requirements of special events hosted in (or by) the University

University of Galway (ID 1400)

## Summary The University of Galway is seeking to establish a multi-party framework agreement for specialist technical support services related to audio-visual, recording, streaming, and media production requirements for special events hosted in or by the university.

## Scope & Deliverables * Specialist Technical Support for the audio-visual, recording, streaming and media production requirements for Corporate Public Proceedings (Physical and hybrid (physical and virtual)) + Service Delivery (Lot 1) + Technical Support for Online Only Type Events (Lot 1) * Specialist Technical Support for the audio-visual, recording, streaming, and media production requirements for High Profile Public Proceedings (Physical and hybrid (physical and virtual)) + Service Delivery (Lot 2) + Technical Support for Online Only Type Events (Lot 2) + Technical Support for Hybrid Type Events (physical and virtual) (Lot 2)

## Key Requirements * Eligibility: Tenderers must be registered on the eTenders portal. * Qualifications/Certifications: Not stated. * Experience: Relevant experience in providing specialist technical support services.

## Commercials & Timeline * Estimated value: €2,750,000 * Submission deadline: 12:00 noon, 19 August 2026 * Contract duration: 8 years

## How to Bid * Submission method: eTenders portal only. * Languages accepted: English. * Key documents to prepare: + Tender Response Documents (Appendix 2, Appendix 2A and/or Appendix 2B, Appendix 3A and/or 3B Pricing as appropriate) + Other documents provided by the Contracting Authority.

## Bid Considerations * This tender may suit companies with experience in providing specialist technical support services for audio-visual, recording, streaming, and media production requirements. * Opportunities: + Potential to provide services for a range of special events hosted in or by the University of Galway. + Possibility of being admitted to the framework agreement for one or both lots. * Risks: + High level of competition due to the open tender process. + Need to meet specific requirements and qualifications outlined in the tender documents.

Open procedure. Any interested supplier may submit a tender. There is no shortlisting stage — all compliant bids received by the deadline are evaluated against the published award criteria. It is the most common route for Irish public contracts and is open to SMEs and new entrants.

University of Galway (ID 1400) has 70 tender(s) tracked on TenderScout, of which 5 are currently open. On the EU TED record this buyer has awarded 176 contract(s) worth around €163,274,883.

Recent awarded suppliers include Ekco Security Limited, Havas Media, Vision ERP, Cloud9 Software BV, Auga Technologies Limited.