CFT 3957 - Event Management Services – Halloween in South Dublin

Delivery of a core two­day Halloween Festival across Tallaght and Clondalkin. The Event Management

CFT 3957 - Event Management Services – Halloween in South Dublin

South Dublin County Council

## Summary South Dublin County Council is procuring event management services to deliver a core two-day Halloween Festival in Tallaght and Clondalkin. The contract requires a provider to act as project manager for planning, logistics, and execution over a 36-month period.

## Scope & Deliverables - Project management of a two-day Halloween Festival across Tallaght and Clondalkin. - Provision and management of infrastructure, entertainment, performers, AV, food vendors, security, and accessibility. - Development of on-brand non-core events for third-party stakeholders. - Implementation of comprehensive waste management and energy efficiency strategies. - Regular engagement with council staff and post-event evaluation.

## Key Requirements - Demonstrated ability to incorporate environmental sustainability and green procurement principles. - Compliance with health and safety and child protection standards. - Experience in event logistics, stakeholder engagement, and crowd control. - Specific attention to waste segregation, biodegradable materials, and energy-efficient lighting in proposals.

## Commercials & Timeline - Estimated value: €150,000 (excluding VAT) - Contract duration: 36 months - Submission deadline: 11 June 2026 at 16:00 IST - Tender validity: 6 months - No framework agreement or DPS.

## How to Bid - Submission method: Electronic submission via eTenders portal. - Language: English. - Key documents: Prepare a response addressing environmental sustainability (max 1 A4 page), technical capability, and financial proposal. Download full tender documents from the provided eTenders link.

## Bid Considerations - SME Friendly: Explicitly noted as suitable for small and medium-sized enterprises. - Strategic Focus: High emphasis on circular economy principles; bidders must detail waste and carbon reduction strategies. - Risk: Long contract term (3 years) for a single annual event requires robust long-term resource planning. - Opportunity: Potential for additional supportive funding for third-party stakeholder events developed under the contract.

Open procedure. Any interested supplier may submit a tender. There is no shortlisting stage — all compliant bids received by the deadline are evaluated against the published award criteria. It is the most common route for Irish public contracts and is open to SMEs and new entrants.

South Dublin County Council has 68 tender(s) tracked on TenderScout, of which 4 are currently open. On the EU TED record this buyer has awarded 192 contract(s) worth around €639,551,269.

Recent awarded suppliers include Clarke Machinery Ltd, SAP Landscapes Ltd, John Byrne Motors, Transpoco, Senior Executive officer.