University College Dublin, request tenders for the Supply, Delivery, Installation, Commissioning and
University College Dublin ( UCD )
## Summary University College Dublin (UCD) is procuring the supply, installation, commissioning, and maintenance of book scanners and digital capture systems. The tender is split into two lots, allowing bidders to compete for one or both components.
## Scope & Deliverables - Lot 1: Supply, delivery, installation, commissioning, and maintenance of a Book Scanner. - Lot 2: Supply, delivery, installation, commissioning, and maintenance of a Digital Capture System. - Tenderers may submit responses for either or both lots.
## Key Requirements - Eligibility: Open procedure under EU Directive 2014/24/EU; not reserved for SMEs but encourages SME participation. - Documentation: Must submit the European Single Procurement Document (eESPD) confirming current accuracy. - Compliance: Adherence to Data Protection Laws (GDPR) and the International Procurement Instrument (Regulation (EU) 2022/1031). - Experience: Specific technical qualifications are detailed in the RFT Appendix 1; bidders must form their own conclusions on technical capacity.
## Commercials & Timeline - Estimated Value: €200,000 (excluding VAT). - Submission Deadline: Monday, 8 June 2026, at 12:00 IST. - Contract Duration: Initial term of 12 months, with options to extend up to five times for 12 months each (total potential 60 months). - Framework/DPS: No framework agreement or Dynamic Purchasing System.
## How to Bid - Submission Method: Electronic submission via the Irish eTenders portal. - Language: English. - Key Documents: Complete the eESPD, pricing schedule (Appendix 2), tenderer’s statement (Appendix 3), and confidentiality agreement (Appendix 6).
## Bid Considerations - Suitability: Ideal for suppliers with expertise in library automation, digital archiving, and hardware maintenance. - Opportunity: Allows flexible bidding on specific lots; UCD explicitly encourages SME involvement. - Risk: Complex compliance requirements regarding data protection and international procurement regulations. - Timeline: Tight preparation window; queries must be submitted by 29 May 2026.
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Open procedure. Any interested supplier may submit a tender. There is no shortlisting stage — all compliant bids received by the deadline are evaluated against the published award criteria. It is the most common route for Irish public contracts and is open to SMEs and new entrants.
University College Dublin ( UCD ) has 40 tender(s) tracked on TenderScout, of which 4 are currently open. On the EU TED record this buyer has awarded 113 contract(s) worth around €1,035,540,706.
Recent awarded suppliers include IMAC Facilities Management, Noonan, CytoViva, Inc., Rohde & Schwarz, Mesuro Ltd.
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