Provision of Finance Software

IMMA invites suppliers to submit proposals for the implementation and maintenance of a Finance

Provision of Finance Software

Irish Museum of Modern Art

## Summary The Irish Museum of Modern Art (IMMA) is procuring the implementation and maintenance of a finance software system for its internal financial operations. The contract covers general ledger, debtors/creditors management, and reporting, with a potential for moderate customization.

## Scope & Deliverables - Implementation and maintenance of finance software. - Core modules: General ledger, debtors, creditors, and associated reporting. - Specific functionalities: Management accounts, project codes, journal uploads, VAT recovery, bank/credit card reconciliation, and OCR for purchase invoices. - Support for ~600 annual sales invoices and ~5,000 purchase invoices. - Moderate customization to IMMA’s specific needs.

## Key Requirements - Eligibility: Open to SMEs; no specific legal entity type mandated. - Selection criteria: Detailed in the procurement document (not explicitly listed in the notice). - Experience: Implicit requirement for finance software implementation expertise. - Compliance: Must adhere to grounds for exclusion listed in the procurement document.

## Commercials & Timeline - Estimated value: €65,000 (excluding VAT). - Contract duration: 3 years. - Submission deadline: Wednesday, June 10, 2026, at 12:00 IST. - Procedure type: Competitive dialogue. - Framework/DPS: None.

## How to Bid - Submission method: Electronic submission via the Irish eTenders portal. - Address: https://www.etenders.gov.ie/epps/cft/viewTenders.do?resourceId=8071051 - Language: English. - Key documents: Tender Structure XML, Invitation to Tender, and Requirements Overview (available via procurement document link). - Additional info requests deadline: June 3, 2026, at 12:00 IST.

## Bid Considerations - SME Friendly: Explicitly noted as suitable for small and medium-sized enterprises. - Low Volume: Limited to 4 registered users and specific non-complex workflows (no multi-currency, fixed assets, or inventory). - Process Complexity: Competitive dialogue requires active engagement and clarification requests before final submission. - Award Criteria: Based on Most Economically Advantageous Tender (MEAT), with cost being the primary criterion.

Competitive dialogue. Used for complex contracts where the authority refines the solution through dialogue with shortlisted bidders before final tenders. Expect several rounds and a longer timeline.

Irish Museum of Modern Art has 2 tender(s) tracked on TenderScout. On the EU TED record this buyer has awarded 1 contract(s) worth around €300,000.

Recent awarded suppliers include Synergy Security Solutions Limited, IMMA.