SI-2618 Centralised Athlete Management System (AMS) with Electronic Medical Record (EMR) capabilities

Sport Ireland Institute requires a centralised Athlete Management System (AMS) with Electronic Medical

SI-2618 Centralised Athlete Management System (AMS) with Electronic Medical Record (EMR) capabilities

Sport Ireland

## Summary Sport Ireland is procuring a centralized Athlete Management System (AMS) with Electronic Medical Record (EMR) capabilities to support approximately 1,000 athletes across 17 sports. The solution must facilitate multidisciplinary service delivery (medicine, physiotherapy, nutrition, etc.) while ensuring strict GDPR compliance and data security.

## Scope & Deliverables - Centralized AMS with integrated EMR functionality. - Support for ~1,000 athlete records across 17 sports, scalable for future growth. - Modules for Medicine, Physiotherapy, Nutrition, Psychology, Life Skills, and Physiology. - Intuitive user interface for service providers and administration staff. - Role-based access controls to ensure data restriction and GDPR compliance. - System deployment and support at the Sport Ireland Institute, Blanchardstown, Dublin.

## Key Requirements - Eligibility: Open to all bidders; not reserved for specific entities. - Qualifications: Must demonstrate capability in medical software development and athlete management systems. - Experience: Proven track record in delivering scalable health/medical software solutions. - Compliance: Strict adherence to GDPR and Irish/EU data protection laws. - Technical: Ability to handle multi-user access, data security, and scalability for growing athlete numbers.

## Commercials & Timeline - Estimated Value: €225,000 (excluding VAT). - Submission Deadline: Friday, June 5, 2026, at 12:00 IST. - Contract Duration: 60 months. - Framework/DPS: No framework agreement or Dynamic Purchasing System applies. - Procedure Type: Open procedure under Directive 2014/24/EU.

## How to Bid - Submission Method: Electronic submission via the Irish eTenders portal. - Submission Address: https://www.etenders.gov.ie/epps/cft/viewTenders.do?resourceId=8057272 - Language: English. - Key Documents: Prepare a tender response detailing how the proposed system fulfills specific requirements, including scalability, GDPR compliance, and user experience design. Download full procurement documents from the provided link. - Deadline for Clarifications: May 29, 2026, at 12:00 IST.

## Bid Considerations - Suitability: Ideal for software vendors specializing in health-tech, sports science, or athlete performance platforms with strong data security credentials. - Opportunity: Long-term 5-year contract provides stable revenue; potential for upselling additional modules or services post-deployment. - Risk: High compliance burden due to medical data handling; requires robust GDPR architecture. Scalability demands may strain existing infrastructure if not carefully planned. - Competition: Open to global bidders (GPA covered), likely attracting specialized international health-tech firms.

Open procedure. Any interested supplier may submit a tender. There is no shortlisting stage — all compliant bids received by the deadline are evaluated against the published award criteria. It is the most common route for Irish public contracts and is open to SMEs and new entrants.

Sport Ireland has 17 tender(s) tracked on TenderScout, of which 2 are currently open. On the EU TED record this buyer has awarded 76 contract(s) worth around €29,245,244.

Recent awarded suppliers include Eoin Rheinisch, Kate Kirby, The Tin Hat Limited Company T/A Hook and Ladder, Andrea Kavanagh T/A Resonate Design, Alto Sport Science Solutions Ltd.