RFT for the provision of Scanning Services and Records Management for Tailte Éireann

Tailte Éireann invites tenderers for the provision of scanning and records management services,

RFT for the provision of Scanning Services and Records Management for Tailte Éireann

Tailte Éireann

## Summary Tailte Éireann is procuring scanning services and records management solutions through an open tender. This contract aims to digitize and manage the authority’s physical records efficiently.

## Scope & Deliverables - Provision of comprehensive scanning services for existing physical documents. - Implementation of effective records management systems. - Delivery of digitized records in specified formats. - Ongoing management and maintenance of the digital archive.

## Key Requirements - Eligibility: Open to all qualified suppliers meeting EU procurement regulations. - Qualifications: Demonstrated expertise in large-scale scanning projects. - Certifications: ISO 9001 (Quality Management) and ISO 27001 (Information Security) are typically required for such sensitive data handling, though specific certifications are not explicitly listed in the summary data. - Experience: Proven track record in public sector records management or similar high-volume scanning contracts.

## Commercials & Timeline - Estimated value: Not stated - Submission deadline: Fri Aug 08 12:00:00 IST 2025 - Contract duration: Not stated - Framework/DPS: Not stated

## How to Bid - Submission method: Electronic submission via the relevant public procurement portal (eTenders Ireland or similar, depending on the specific call notice). - Languages: English. - Key documents to prepare: Technical proposal detailing methodology, capacity, and quality assurance; Commercial proposal with pricing structure; Company profile and relevant case studies; Financial standing documents.

## Bid Considerations - Suitability: Ideal for specialized records management firms with strong IT integration capabilities and experience in public sector compliance. - Opportunity: Potential for long-term engagement if the contract includes renewal options or extensions for ongoing digitization needs. - Risk: High operational complexity due to the volume and sensitivity of records; strict data protection (GDPR) compliance is critical. - Strategy: Early engagement with Tailte Éireann for clarification questions is essential to understand specific technical specifications and volume estimates.

Open procedure. Any interested supplier may submit a tender. There is no shortlisting stage — all compliant bids received by the deadline are evaluated against the published award criteria. It is the most common route for Irish public contracts and is open to SMEs and new entrants.

Tailte Éireann has 8 tender(s) tracked on TenderScout. On the EU TED record this buyer has awarded 26 contract(s) worth around €34,867,210.

Recent awarded suppliers include Intercept Technologies, ebow_95851, evcoms, DC Kavanagh, Paradyn.