Procurement and installation of a Visitor Management System and Hot-desk Booking System

Procurement and installation of a Visitor Management System and Hot-desk Booking System

Environmental Protection Agency

## Summary The Environmental Protection Agency (EPA) is seeking tenders for the supply, installation, and commissioning of a Visitor Management System and Hot Desk Booking System. The estimated value excluding VAT is €150,000.

## Scope & Deliverables * Supply, installation, and commissioning of a Visitor Management System * Supply, installation, and commissioning of a Hot Desk Booking System

## Key Requirements * Eligibility: Not stated * Qualifications: + Experience in providing similar services + Relevant certifications (not specified) * Experience: Not stated * Certifications: Not stated

## Commercials & Timeline * Estimated value excluding VAT: €150,000 * Maximum value of the framework agreement: €150,000 * Submission deadline: Fri Sep 11 17:00:00 IST 2026 * Contract duration: Not stated (estimated start date is 06/04/2027) * Framework/DPS: Framework agreement, without reopening of competition

## How to Bid * Submission method: Electronic submission required through the eTenders website * Languages: English * Key documents to prepare: + Tender Response Document – VMS and Hot desk Booking System 2026.zip + Tender Structure XML - Cycle 1 (c4t_8799925_1.xml) + Appendix 5: Cloud Principles (Appendix 5 - EPA Cloud Principles.docx)

## Bid Considerations * This tender may suit companies with experience in providing Visitor Management Systems and Hot Desk Booking Systems. * Opportunities: + Potential for future contracts under the framework agreement + Chance to work with a government agency * Risks: + High competition due to the open procedure type + Limited information on eligibility, qualifications, and experience requirements

Open procedure. Any interested supplier may submit a tender. There is no shortlisting stage — all compliant bids received by the deadline are evaluated against the published award criteria. It is the most common route for Irish public contracts and is open to SMEs and new entrants.

Environmental Protection Agency has 26 tender(s) tracked on TenderScout, of which 3 are currently open. On the EU TED record this buyer has awarded 119 contract(s) worth around €71,515,414.

Recent awarded suppliers include Cork Institute of Technology, RPS Group Limited, Life Science Recruitment, Arup, Compass Informatics Ltd.