REQUEST FOR TENDER FOR THE PROVISION OF HIGH‑VOLUME DOCUMENT SCANNING, DIGITISATION, AND SECURE DIGITAL STORAGE SERVICES FOR SOCIAL HOUSING SUPPORT FILES

REQUEST FOR TENDER FOR THE PROVISION OF HIGH‑VOLUME DOCUMENT SCANNING, DIGITISATION, AND SECURE DIGITAL STORAGE SERVICES FOR SOCIAL HOUSING SUPPORT FILES

Offaly County Council_448

## Summary Offaly County Council is procuring high-volume document scanning, digitisation, and secure digital storage services for social housing support files. This is an open procedure for a single lot with a three-year duration.

## Scope & Deliverables - High-volume scanning of physical social housing support files. - Digitisation of documents into secure digital formats. - Provision of secure digital storage and retrieval services. - Compliance with data protection and confidentiality standards.

## Key Requirements - Eligibility: Open to all tenderers; SMEs encouraged. - Selection: Use of European Single Procurement Document (ESPD). - Capacity: Must demonstrate technical and financial capacity as detailed in the procurement document. - Compliance: Adherence to Irish legislation, data protection laws, and anti-competitive conduct rules.

## Commercials & Timeline - Estimated Value: €170,000 (excluding VAT). - Submission Deadline: Monday, June 8, 2026, at 17:00 IST. - Contract Duration: 3 Years. - Framework/DPS: None; standard open procedure.

## How to Bid - Submission Method: Electronic submission only via the Irish Government Procurement Opportunities Portal (eTenders). - Language: English. - Key Documents: Complete the RFT package, including the ESPD, technical capacity evidence, and financial proposals. - Queries: Submit via the messaging facility on eTenders.gov.ie by May 28, 2026.

## Bid Considerations - SME Friendly: The authority explicitly encourages SME participation and potential collaboration to meet capacity requirements. - Value vs. Effort: The €170k value is modest; ensure resource allocation for scanning logistics and IT security does not erode margins. - Data Sensitivity: Handling social housing files requires robust data security protocols and strict confidentiality measures. - Competition: As an open procedure, expect competition from established document management and IT service providers.

Open procedure. Any interested supplier may submit a tender. There is no shortlisting stage — all compliant bids received by the deadline are evaluated against the published award criteria. It is the most common route for Irish public contracts and is open to SMEs and new entrants.

Offaly County Council_448 has 10 tender(s) tracked on TenderScout, of which 3 are currently open. On the EU TED record this buyer has awarded 60 contract(s) worth around €42,700,874.

Recent awarded suppliers include Kenny Civils and Plant Ltd, Oxigen Ltd, John Ryan Construction Limited, Smyth Project Management Limited T/A Teknabuild, Verde Environmental Group Limited.